Please bookmark this page for event guidelines for students and faculty. We will also be sending instructions via email.
Questions?
For information on registration and event details, please email gradacademics@graddiv.ucsb.edu.
Student/Graduate Instructions for Graduate Division Commencement
Pre-Event Instructions for Graduates
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Purchase your Masters or Doctoral regalia via the UCSB Campus Store.
- Please see our MarchingOrder guidelines regarding tickets.
- Electronic Stage Pass will be emailed to you in early June (to your UCSB email address.) This is the pass that you need to show in order to line up and have your name read across the stage
- Graduates and guests will be directed to park in Lots 22, 27 and 30, and no parking fees will be collected for those lots.
Instructions for June 14th for Graduates
11:30am - 12pm
- Graduates arrive at the Events Center/Thunderdome for line up (please do not bring any items aside from your phone/electronic stage pass)
- Prepare for a security check with Student Safety Partners (SSPs) by making sure your cap is not yet fastened and unzipping your robe -- please review the list of prohibited items here
- Be ready to show your Grad Pass (electronic stage pass) for check-in
11:30am - 12:30pm
- Graduates enter the Events Center/Thunderdome and wait for line-up instructions
- Use the restroom, etc.
- Doctoral Graduates will locate their faculty hooder and line up together
12:30-12:45
- Graduates will be instructed to line up
1:00pm
- The graduates will be led to the Commencement Green to be seated
1:00pm – 3:00pm
- Opening program
- Doctoral graduates called to the stage
- Masters graduates called to the stage
Pre-Event Instructions for Faculty Hooders
- Register via the Commencement Participation and Regalia Form
- Please watch our Hooding Procedure video
Instructions for June 14th for Faculty Hooders
11:00am – 12:15pm
- Given the implementation of guest ticketing, faculty hooders and platform party participants must enter through Entrance 4 (Staff & Platform Party Entrance) to access Hatlen Theater. Entrance 4 is located across from the Performing Arts Theater in HSSB - this is the ONLY entrance point for faculty and staff.
- Once you have gone through Entrance 4, proceed to the terrace outside the doors to Hatlen Theater.
- All faculty need to check-in with staff outside of Hatlen Theater (map) starting at 11 a.m. on the day of the ceremony (Friday, June 14, 2024). See here for parking instructions.
- Faculty arrive at Hatlen Theater for lunch and robing.
- Faculty who are borrowing regalia will pick it up and put it on in Hatlen Theater
12:15 pm
- Faculty will be instructed to go to the Events Center/Thunderdome to line up with their students
- Find your students and await line up instructions
12:15-12:30 pm
- Graduates will be instructed to line up
12:45 pm
- The graduates will be led to the Green to be seated
1:00pm – 3:00pm
- Opening program
- Doctoral graduates called to the stage
- Masters graduates called to the stage
Doctoral Hooding Instructions
Please read the following instructions carefully. While we will be there to assist you, it will be helpful for you to be very familiar with how the hooding will be conducted.
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Marshals will be there to alert you to when the time arrives for faculty and doctoral candidates to proceed to the platform (stage). As you progress up the platform, the candidate will hold the hood. A staff member will be there to ensure that the hood is unbuttoned, and positioned to hand off (draped over your right arm).
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The candidate will display their electronic Stage Pass (or paper one if you are a late registrant) to a staff member at the top of the ramp. The faculty hooder and candidate will be prompted by a staff member to proceed to the hooding platform.
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An Associate Dean will meet the student part way across the stage and take the hood. They will accompany you to the hooding platform and assist with the hooding.
Tall students should bend their knees slightly as the hood is being brought over their head. When in doubt, watch what others do and then do the same.
Faculty members, if you are hooding more than one candidate, you will hood the first student as the student's name is read, then wait in place to hood the next student.
If there are two faculty members hooding a student, the Associate/Dean will hand the prepared hood to the faculty member on the right hand side.
Special note: Re-buttoning and arranging of the hood should take place after the graduate and faculty have left the podium. Special celebrations (hugs, pictures, exuberant cheers) may take place off the stage at the bottom of the ramp.
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After the hood is in position, the student will turn and shake the Dean's hand and exit the stage.
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After exiting the stage you will file back into the same row you were seated in before, approaching it from the left.
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Please watch our two hooding demonstration videos:
Hooding and Stage Crossing demonstration
Hooding history